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Virtual Board Meetings can be a fantastic alternative to face-to-face meetings. They are a flexible and convenient way for nonprofits to connect their board members and directors without having to make arrangements for travel or schedule around busy schedules. The transition from in person to virtual meetings isn’t without its challenges. To ensure an effective and productive board meeting, it’s essential that the leaders of nonprofits follow some simple guidelines to ensure that everything runs smoothly.
Keep the Meeting focused on the Agenda
It’s easy to lose focus or lose interest in a virtual meeting. It is essential that participants remain focused on the agenda, and that the board members don’t wander off from the content. It’s also beneficial for organizations to keep track of their virtual meetings and distribute minutes of meetings after each meeting has ended.
Increase Attendee Engagement
It is essential that nonprofits keep a high level of board member involvement when they move to a virtual format. Meetings can become uncomfortable and tense when participants cannot connect on the internet. To prevent this from happening, it’s crucial that the leader of the board establish the right tone and ambience for each meeting and to establish rules for participation and communication.
The dreaded “zoom fatigue” is one of the biggest hurdles when it comes to virtual meetings. Too long meetings can leave attendees feeling tired and disconnected. To reduce the duration of the virtual meeting and ensure that participants stay engaged it is crucial that presenters narrate their slides and presentations prior to the meeting begins, as well as to encourage attendees to take brief breaks between sessions.